I ended the year on a meaningful note, just before starting my final annual leave for 2025: training Makerere University’s top management on how to make disability inclusion work in practice for (1) classrooms, (2) Makerere University’s e-learning environment, and (3) lecture instruction.
The room itself was a strong signal of institutional commitment. The engagement brought together senior decision-makers and implementers, including the Deputy Vice Chancellor (AA), Deans, College Principals, Council members, School and College Registrars, programme managers, and other academic leaders. Before my session, Makerere University teams presented practical examples of how mindset change and system change are already being embedded in the university’s daily work. Thanks to our partnership. The presentations did not just “talk about inclusion”, they demonstrated how inclusion becomes routine through policy objectives, clarified rights and responsibilities, and operational structures that can be tracked and improved over time.
This blog reflects that moment and what it represents: how our team of Disability Inclusion Advisors is supporting universities to move from goodwill and compliance to quality, equity, and institutional excellence.
A simple formula that changes the conversation
One of the most practical contributions during the day was a formula that many leaders immediately related to:
Disability = impairment + barriers.
This matters because it shifts attention from “fixing the person” to improving the environment and the system. Many persons live with impairments, but disability becomes most visible when barriers block access, participation, and success.
I often use my own example. I am a Deaf man. Deafness is my impairment. Disability becomes real in a lecture room when communication is designed only for hearing people, for example when there is no sign language interpretation, no captions, no visual structure, and no accessible ways to ask questions. In that moment, the barrier, not the person, determines who can participate.
That same logic applies across the university journey: call for applications, admission, orientation, classroom learning, social life, assessments, graduation, internships, and transition into employment. Inclusion fails when barriers appear at any of these points.
The stories that exposed the barriers, and why they guide solutions
The workshop used short stories that made barriers visible in a way that statistics rarely achieve (watch the full video at https://cap-able.com/understanding-disability-inclusion/).
Story 1: Musa and the “invisible exam”
Musa, a student with a visual impairment, arrived for a test. The lecturer wrote questions on the blackboard, and Musa could not access them. The “solution” offered was for Musa to go to a resource centre, but it was closed. Musa was left negotiating for access while the exam clock kept moving.
This is a classic example of how a system can unintentionally exclude. The issue was not Musa’s impairment. The barrier was an assessment process designed around one format and one assumption: that everyone reads from a board at the same speed, in the same way.
Story 2: Robert and the inclusive advert that became exclusion
Robert, a Deaf job seeker, applied to an organisation whose advert encouraged persons with disabilities to apply. He was shortlisted. At the interview, no one on the panel could communicate in sign language, and no interpreter was arranged. His presence was treated like an inconvenience rather than a responsibility.
This reveals a painful truth: inclusion cannot stop at the level of policy statements and publicity. It must show up in operational readiness, including communication access and respectful processes.
A shared lesson
Both stories point to barriers that often fall into four practical categories that are easy to remember and act on:
- Attitudes (assumptions, stigma, low expectations)
- Communication (formats, language, interpretation, captions, braille, accessible digital content)
- Accessibility (physical access, learning spaces, routes, facilities)
- Policies and procedures (rules, enforcement, responsibilities, budgeting)
A useful acronym used in the session was ACAP, referring to Attitude, Communication, Accessibility, with policies and procedures repeatedly emphasised as the system layer that makes improvements consistent.
What Makerere University’s own presentations revealed about institutionalization of Disability Inclusion
The most encouraging part of the day was that Makerere University’s presenters did not position disability inclusion as a side project. They presented it as an institutional duty, with clear objectives and responsibilities that can be implemented across units.
1) Policy objectives that anchor planning and accountability
Makerere’s policy framing emphasised four objectives that are practical and measurable:
- Make education, employment, and campus facilities accessible for all.
- Provide resources and facilities to foster a supportive learning and working environment, including assistive technologies and reasonable adjustments.
- Foster positive informed behaviour and attitudes among students and staff towards persons with disabilities.
- Remove participation barriers by supporting development of reasonable adjustment plans and academic integration plans.
This is the structure of system change: it names outcomes, not intentions.
2) Rights that must be experienced, not simply stated
A key slide on rights of students and staff with disabilities captured what inclusion should look like in real life:
- Access to physical infrastructure (ramps, accessible toilets, walkways, signage, lifts where possible)
- Access to learning materials in appropriate formats (braille, large print, audio, digital, captioned videos)
- Use of assistive devices and technologies
- Reasonable accommodations in assessments and examinations (extra time, alternative formats)
- Protection from harassment, discrimination, or exploitation
- Fair recruitment, retention, and promotion for staff with disabilities
These rights connect directly to the barriers raised during the discussion, especially around exams, lecture access, and staff inclusion.
3) Responsibilities that distribute leadership across the institution
Institutionalization becomes real when responsibilities are clearly assigned.
Makerere University’s responsibilities included:
- providing an inclusive teaching and learning environment
- establishing and supporting a Disability Support Unit or Disability Resource Centre
- ensuring ICT systems and websites meet accessibility standards
- training staff on disability inclusion, awareness, and rights
- integrating disability issues into planning, budgeting, and reporting
- working with partners and donors to expand assistive technologies and infrastructure
Colleges and academic leaders’ responsibilities included:
- identifying and supporting students with disabilities in their units
- providing accessible lectures, tutorials, and assessments
- offering academic guidance and referral to support services
- ensuring fieldwork, internships, and practical sessions are inclusive and safe
- maintaining confidentiality and dignity when handling disability-related information
- reporting on actions taken to support persons with disabilities
Even individual responsibility was made practical, for example: using inclusive language, referring to persons by name rather than by disability, asking what support is required, reserving front seats where appropriate, and encouraging registration with the Disability Support Centre.
This matters because disability inclusion cannot be delivered by one office alone. It must become “how we do things here.”
What leaders and students surfaced: where systems still break down
The discussion did not avoid hard issues. Participants raised operational gaps that many universities will recognise:
- Exam accommodations are not consistently enforced. Students reported negotiating for time extensions that should be automatic, with some invigilators reducing authorised extra time.
- Access to information still fails at critical points. A student with visual impairment reportedly arrived after an exam had ended, raising questions about how timetables and exam instructions are shared in accessible ways.
- Course choice and “fitness” debates can create trauma. Participants challenged the practice of steering students away from courses based on assumptions. They asked for support structures that enable students to pursue their aspirations with appropriate accommodations, rather than being redirected by default.
- Inclusion must go beyond visible impairments. Dyslexia and other learning differences were raised as examples of barriers that are not identifiable by appearance and require assessment and multidisciplinary support.
- Internship supervision is often rigid. A student with low vision described being required to submit handwritten lesson plans when a soft copy was more accessible, revealing a barrier created by supervision norms and suspicion rather than evidence.
- Staff inclusion needs stronger attention. Council-level representation highlighted how disability can affect work performance without reasonable accommodations, such as screen adaptations or assistive technology, and the need for fair staff housing and workplace adjustments.
- Confidence and self-esteem are system issues too. Low self-esteem among students and staff with disabilities was discussed, showing why counselling, peer support, and respectful practices are part of inclusion.
These are exactly the points where mindset and systems meet. A policy exists, but the lived experience depends on whether frontline practices align with that policy.
Where our Disability Inclusion Advisors add value: changing mindsets and systems together
Our team of Disability Inclusion Advisors supports Institutions of higher learning through a dual approach: mindset change and system strengthening. The Makerere engagement illustrated how both are required.
1) Mindset change: shifting from sympathy to competence and respect
Mindset change is not motivational talk. It is practical learning that changes everyday decisions, for example:
- recognising that barriers are created by environments and processes
- expecting competence from persons with disabilities, while planning for accommodations
- moving from “special treatment” narratives to rights, dignity, and fairness
- making staff and students comfortable to disclose needs without fear or stigma
- treating disability inclusion as an element of teaching quality and student success
When deans, registrars, wardens, and programme managers adopt this mindset, inclusion becomes easier to institutionalize.
2) System change: embedding inclusion into the university’s operating model
System change becomes visible when inclusion is integrated into the “core machinery” of the institution:
- Planning and budgeting: allocating resources for assistive technologies, sign language interpretation, captioning, accessible transport routes, and disability support staffing
- Academic processes: accessible course materials, inclusive assessment design, clear procedures for exam accommodations, and tracking compliance across colleges
- Digital accessibility: ensuring the e-learning environment meets accessibility standards, including captioned video, accessible documents, and compatible platforms for screen readers
- Human resources and staff inclusion: reasonable accommodations in the workplace, fair recruitment and promotion, and practical adjustments that support performance
- Monitoring and reporting: requiring units to report actions taken, not as a burden, but as part of quality assurance and institutional accountability
The three practice areas we focused on: classrooms, e-learning, and lecture instruction
My session focused on translating institutional commitment into practical steps across three areas that determine daily access.
1) Classrooms: access, visibility, and dignity
Inclusive classrooms depend on basics that are often overlooked: seating, sightlines, lighting, circulation space, signage, and accessible routes. Small changes can remove major barriers, for example reserving front seating for learners who need it, improving visibility and lighting, and keeping corridors clear of obstacles.
These actions protect dignity. No learner should be carried upstairs because lecture rooms are inaccessible. No learner should depend on begging for a seat that enables participation.
2) Makerere’s e-learning environment: digital inclusion as a quality standard
Digital learning can either reduce barriers or multiply them. If notes, announcements, assignments, and videos are not accessible, then disability is reproduced online.
Practical actions include accessible document formats, captions for videos, clear structure and headings, and platform compatibility with assistive technologies. Digital inclusion is increasingly central to the digital economy and to modern university delivery models, so accessibility is now part of academic excellence.
3) Lecture instruction: inclusive pedagogy for diverse learners
Lecture instruction is not only about content. It is about design and delivery.
Inclusive instruction includes clear pacing, structured explanations, accessible slides, visual reinforcement, opportunities for questions in multiple formats, and coordination with interpretation and captioning. Universal Design for Learning principles align well here because they emphasise multiple means of representation, engagement, and expression.
What “institutionalization of DI” looks like in practice: a Makerere example
Makerere University’s approach, as presented in the workshop, illustrates several markers of institutionalization of DI:
- A clear policy logic with objectives that cover education, employment, attitudes, and barrier removal
- Recognition of rights in physical, digital, academic, and employment domains
- Distributed responsibilities across the university, colleges, academic leaders, and individuals
- A functional Disability Support Centre that provides services such as braille support and practical assistance
- Leadership participation, including governance-level attention through council representation
- Commitment to training and awareness sessions, including disability awareness sessions for staff
These are the building blocks that enable a university to move from isolated good practice to consistent inclusion across departments.
Closing reflection: inclusion is a leadership practice
A recurring theme across the workshop was that inclusion is not only about policies. Inclusion is about intentional practice, daily decisions, and operational readiness.
That is why working with top management matters. When Deputy Vice Chancellors, Deans, Principals, Registrars, Council members, and programme leaders agree on responsibilities, allocate resources, and expect compliance with reasonable accommodations, inclusion stops being optional and becomes part of the university’s standard of excellence.
Our Disability Inclusion Advisors will continue supporting institutions of higher education to make this shift, not by prescribing one template, but by strengthening each institution’s ability to identify barriers, design practical solutions, and embed them into systems that last.
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